Position Description:  

The Executive Assistant / Business Development and Marketing Support provides high level administrative support as the executive assistant to the Executive Management team. In addition, this position will also be responsible for the coordination and execution of the organization’s communication strategies and social media programs as well as providing support for marketing and sales initiatives. As part of the business development the idea candidate should be able to travel outside of Canada for conferences and other events. 


Executive Assistant

  • Preparations of reports, presentations, meeting notes and minutes for Executive Management team

  • Liaise with clients and internal project teams on behalf of Executive Management team when required

  • Arrange travel accommodations for staff when required

  • Responsible for incoming and outgoing correspondence for Executive Management team

  • Coordinate special projects as assigned

  • Development of communication programs to support internal employee communications and organizational effectiveness

  • Draft memos and general communications that are clear and concise in an engaging way for a variety of internal audiences

  • Manage and complete follow up for prospective projects

  • Ability to work flexible hours

Marketing & Sales Support

  • Create, maintain and update database of marketing content including advertisements, brochures, posters, company photos and other promotional materials

  • Collaborate with sales to design and develop presentations and proposals

  • Develop social media presence targeting internal and external customers

  • Boost culture and brand awareness through digital and non-digital content

  • Create content for external company website ensuring consistency with other branding tools

Business Development

  • Prepare and negotiate for company presence at Industry conferences and events

  • Manage the conference booth and greeting clients and customers at vendor booth

  • Must know your business and products – the learning opportunity given

  • Creation of business proposal and responding to RFPs


  • Bachelor’s degree in business, administrative studies or any other related degree


  • 5 to 10 years’ experience in related role, preferably dealing with an executive level group

  • Excellent written and oral communication skills – Good command of English writing is required.

  • Exceptional commitment to client service and continuous improvement

  • Ability to deal with highly-confidential information; diplomacy, conciliation and discretion are all vital in this role

  • Demonstrated aptitude to prioritize tasks based on comparative importance and urgency

  • Ability to work with minimal supervision and direction

  • Excellent verbal and written communication skills

  • Strong attention to detail

  • Effective decision-making ability

  • Confident communication and active listening skills are critical

  • Flexibility to work overtime, if required

  • Advanced level knowledge of common industry software such as Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Acrobat,

  • In addition to the above qualifications, the successful candidate must be computer savvy and will be asked to become proficient with various software applications