Streamlining CAM Recovery with Yardi: Assetsoft’s Expertise Ensures Accuracy from the Outset

15.07.25 08:00 AM Comment(s) By Assetsoft

Accurate and efficient recovery of common area maintenance (CAM) expenses is essential for property managers and owners. Nonetheless, configuring CAM within property management systems such as Yardi remains a complex and challenging task. Assetsoft offers the specialized expertise necessary to address these complexities effectively. The variety of lease types, caps, base years, exclusions, and distinct scenarios can create significant challenges in establishing a robust and scalable CAM recovery process, even for experienced teams.

Assetsoft is dedicated to assisting real estate organizations in fully leveraging Yardi’s CAM reconciliation and recovery modules while minimizing operational disruption. Below is an overview of our approach.

Challenges Associated with CAM Recovery

Configuring CAM in Yardi involves far more than basic rule-setting. Each property and lease portfolio presents a unique combination of:

→ Lease types: Including net, fixed, gross, and hybrid arrangements, each with its own billing requirements.

→ Recovery groups: Incorporating CAM, taxes, insurance, utilities, and additional items.

→ Caps, base years, and exclusions: Determining which tenants or areas are limited or exempt from charges.

→ Area measurements and denominators: Guaranteeing precise allocation and equitable recovery among tenants.

→ Special scenarios: Such as retail anchors, segmented recovery pools, or mixed-use properties.

Inadequate configuration can result in recurring errors, tenant disputes, and revenue loss. These issues may cause dissatisfaction, legal complications, and strained landlord-tenant relationships. Furthermore, any loss in revenue directly affects financial performance. Assetsoft’s expertise addresses these risks effectively.

Our Structured Methodology for CAM and Yardi Implementation

1.  Comprehensive Planning & Design

- Collaborate closely with your team to define CAM system scope and priorities.

- Map all lease types and recovery methods in detail.

- Create standardized definitions for recovery groups and expense pools.

- Document special scenarios and edge cases requiring tailored solutions.

- Establish area measurement standards and denominators at the outset.

2.   System Configuration

- Configure Yardi settings for maximum accuracy and scalability.

- Define default area and proration settings.

- Set up recovery date types and charge codes relevant to estimates, reconciliations, administrative fees, and taxes.

- Link global lease and recovery types to the general ledger.

- Align recovery groups and expense pools with GL structure.

3.  Validation & Testing

- Conduct rigorous testing in a staging environment to identify and resolve issues before system deployment.

4.  Training & Knowledge Transfer

- Provide thorough training to ensure your team is well equipped to manage CAM recoveries autonomously.

Why Choose Assetsoft?

→ Industry Experience: Extensive experience implementing CAM recovery solutions in Yardi for highly complex portfolios.

→ Practical Design: Solutions focus on scalability and usability, enabling efficient operations from day one.

→ Timely and Reliable Delivery: Proven methodologies accelerate implementation and mitigate risks.

→ Continuous Support: Ongoing support is available post-launch for refinement, troubleshooting, and optimization as your portfolio evolves.

Achieve Effective CAM Recovery with Assetsoft

Assetsoft is committed to eliminating the complexity of CAM recovery. With proper planning, setup, and dedicated support, Yardi’s powerful tools can help you maximize recovery efficiency while minimizing disputes.

Assetsoft

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